Productivity is about being fiercely efficient. It is working towards getting more work done faster and with less. In order to achieve a great level of productivity, you have to look at how you handle organization at work.
When your mind and work space are cluttered, your attention decreases and performance levels plummet. You will find yourself forgetting important meetings and deadlines. If this sounds like you, you are not alone. Many people struggle with organizing both their work life and their home life. Let’s dive in and see how you can start organizing yourself at work so you feel in control and competent.
Here are seven ways to get yourself better organized at work and boost your productivity
1. Get rid of junk
Having a messy work space with papers all over your desk is a recipe for disaster. Who can be productive when the piece of paper they need is buried under the sandwich shop menu. Having a clean desk is essential to being organized.
Put together piles for all your stuff. Make a toss pile for anything you clearly don’t need (that to do list from last year, take out menus from places you never order from..you get the idea). A store pile for stuff you need to hold on to but don’t need access to any time soon and a pile for stuff you need to have on hand.
2. Tackle your to do pile
Your current to-do list is what you need to really put your efforts towards when it comes to your organization efforts. Grab those file folders and create one for every project you have. Once the project is completed, take time to go through all the papers and discard what is not needed anymore. So that you keep your organization in check, take the completed project folders and store them away. This is where a filing cabinet would come in handy.
3. Clear off your desk
Now that you have sorted the papers on your desk and found a home for them, your desk should be nice and clear. In order to ensure you don’t wind up with another messy pile, you should handle every piece of paper that comes across your desk the moment you get it. Throw it out, act on it if necessary or file it.
4. Organize your virtual work space
Your email is a workstation on its own and can really be so useful with keeping you organized. Technology nowadays is constantly coming out with ways to help tools like email work that much more efficiently for you.
Keeping your business relationships organized is essential to moving your relationships forward. Knowing what’s next with each contact helps keep you in control. Whether it is when to set up your next communication or keeping notes on contacts to remember things like how you met, phone call notes, and other important details, you will always stay ahead of the game.
5. Organize your desk before going home
In order to be ready to hit the ground running in the morning, you need to have a clear desk. Go through whatever is still on your desk at the end of they day and properly organize papers. You may just find something that you forgot to handle that day. Now your desk will be clutter free and your mind will be too.
6. Be proactive
It may make sense to come into work and handle whatever is on your plate for that day. The only issue with this is that you will find yourself reacting in the moment to something that you may have had a better response to had you planned better.
This means you want to prepare for your days in advance. Sit down for a few minutes at the end of the day and see what is on your plate for tomorrow. Perhaps there are some small things you can handle quickly before closing out for the day that will make your day start off smoother in the morning.
7. Make an appointment with yourself
In an effort to see past the task at hand, you should set an “appointment” with yourself each week. Use this time to do things that may normally take a back seat like tracking progress, brainstorming and strategizing about ideas and solutions. This will help keep your mind more organized which will lead to more productivity overall.
Organization is essential to increased productivity. When you are organized, you are able to think more clearly and you feel better equipped to handle the work on your plate. The above tips will help you organize your work space and mind so you can give your best each day.